Privacy policy

1. Who is responsible

Stiftelsen Bylarm with org.nr. 979377231 (“Bylarm " or "we" / "us") is a foundation that focus on music, tendencies and media. Annually we organize Bylarm festival to gather audience and industry in the field of popular culture in order to increase communication and expertise especially in the music industry field.

Bylarm takes your privacy seriously and is concerned that you know what information we process, whether you buy tickets for the festival, are employed, hired or volunteer with us. This privacy statement provides you with information about how we process your personal information and what rights you have.

Bylarm is responsible for processing and will process your personal data as described in this privacy statement. If you have questions related to our processing or wish to exercise other rights as registered under the Privacy Ordinance ("GDPR"), you can contact us by email info@bylarm.no or mail to Bylarm, Postboks 9282 Grønland, 0134 Oslo.

2. Why do we process your personal data - processing basis

Bylarm processes personal information about you in order to carry out the festival, including when you buy tickets, when you participate in the audience or perform, when you work voluntarily or are employed or hired. We process your personal data in order for us to be able to organize, market and implement Bylarm, and it is the agreement with you that constitutes the processing basis, and which allows us to process your personal data.

If we need information about other things than what’s needed to produce, market and carry out the festival, we will only process personal information about you if you consent to this. This may be relevant if you expressly consent to photography, video, film and audio being taken of you during the festival. If you want to subscribe to our newsletter, you can also consent to our processing of data about your name and email address, so that we can send you current news.

Bylarm are also subject to several legal obligations, and we must to a certain extent process personal data on the basis of law. It can be the Accounting Act, the Working Environment Act, the Personal Data Act, the Copyright Act, the Tax Act, the Accounting Act or other relevant laws, regulations or government decisions.

3. Personal information we process

Bylarm only collects personal information about you that is necessary to organize and carry out the festival. When you buy tickets and passes to Bylarm we process information about name, date of birth, email address, workplace, position and the country and city you are from. During the festival, we may also process personal information in the form of photography, video, film and audio recordings, but only if you expressly consent to this.

For employees, contractors and volunteers, we will be able to process personal data of financial nature in order to fulfil the contract agreed on with you. In connection to this, we will also be able to process contact information, birth number, size of t-shirt and information about allergies or whether there are other special needs we have to arrange for.

4. How do we take care of your personal information

We will make sure that the processing of your personal data takes place under a secure framework and have a strong focus on security so that personal data is secured against unauthorized access and use.

Only a few employees in Bylarm have access to the personal information we process about you in connection with the organization and implementation of the festival, and we use, for example, encryption if we store or otherwise process your birth number. There are no employees in Bylarm who have access to the birth number, and it will only be decrypted if the Tax Administration requests access to personnel lists.

Personal information we process will only be shared with other stakeholders and partners based on an agreement, required by law, or if you have consent to it.

Information about name and email address that we process in connection with the sending of newsletters, is stored in a separate database, and is not shared with other stakeholders. You can unsubscribe at any time either from the link in the newsletter, or by contacting us at info@bylarm.no.

To the extent that we use suppliers who process personal data on our behalf, a data processor agreement has been made with such supplier which limits the supplier's processing to fulfil its obligations with us.

The following data processors are used:

• Anyone AS
• Tripletex
• Gerhard & Son
• Digital Auditor
• Mailchimp
• Universe
• Arkon
• Whereby
• Survey Monkey
• Feed AS

5. How long do we store your personal information?

We store information for as long as it is necessary, but only for the purpose for which the personal information was collected. All personal information is reviewed in an annual check. Personal information stored for more than two years without the need for continued treatment, will be anonymized and only be used for internal analysis or be deleted. Contact information is deleted and anonymized in this process.

If you consent to us sending you newsletters, we take care of your name and email address for as long as you have agreed to and delete your personal information after this period. You can withdraw your consent at any time by sending an e-mail to info@bylarm.no

We will also delete personal information about you if you ask us to do so, unless we have a statutory duty or other reasons to store the personal information further.

6. Your rights

You have the right to know what personal information we process about you, and you can request to access your personal information. If you find that the personal information we have is incorrect, you can ask to get your personal data corrected. You also have the right to demand that we delete your personal information when we no longer need it, and we have no other basis for retaining this information.

If you have questions about this statement, your personal information or believe that we process your personal information illegally, you can contact us by sending an e-mail to info@bylarm.no. If you believe the information and our processing is illegal, you can complain to the Norwegian Data Protection Authorities.

7. Cookies

Bylarm uses necessary cookies in order for various services on our website to work. Cookies are small text files that are stored in your browser on the device you're using when you visit our website. The use of cookies is usually consent-based, unless a cookie is necessary for the functionality of our website. In such cases the use of cookies will not require consent. For cookies other than necessary cookies, we will use the website's functionality to ask for your consent.

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